Adding a signature to your e-mail account - Outlook

An e-mail signature is a block of text that is automatically added at the end of your outgoing e-mails.

To set up a signature for your SSE Riga e-mail account using Microsoft Outlook follow these steps:

  • In Outlook in the Home tab, click New Email.
  • In the Message tab, click Signature then choose Signatures.
  • The Signatures and Stationery screen is now opened. In this screen you can view, create, edit and delete multiple e-mail signatures as well as assign them to different e-mail addresses.
  • To create a new signature click New and enter a name for your signature. Then click OK.
  • Write your signature text in the box below Edit Signature. When you have finished writing your signature text, click Save.

Since this text will be automatically added at the end of each e-mail it is a good idea to preface it with a separator line.

  • Now you have to assign your new signature to an e-mail address. To do this choose an E-mail account you want this signature to apply to. Next in the drop-down box select the signature you want to use for New messages and for Replies/forwards. After you have selected the signatures, click OK at the bottom.

You can set up separate signatures for new outgoing e-mails and for e-mails that are replies/forwards. In case of replies/forwards you may want to create a signature that is shorter and contains less information.

  • You have now set up a signature for your e-mail account!
  • To test whether the signature is working correctly click New Email. In the From box select the e-mail address for which you just created the signature. If you have set up only one e-mail address in Outlook you do not have to select the e-mail address. In the box below you will see the signature you just created.
  • To edit an existing signature, click New Email.
  • In the Message tab, click Signature then choose Signatures.
  • In the Select signature to edit list select the signature you want to edit and make the necessary changes in the box below Edit Signature.
  • When you have finished editing the signature, click OK at the bottom of the page.