If you'll be away from your Gmail account, like on a vacation or without access to the Internet, you can set up a vacation responder to automatically notify people that you won't be able to get back to them right away. When people send you a message, they'll receive an email response containing what you've written in your vacation auto reply. (source)
Turn your vacation reply on
- In the top right, click Settings icon, then select Settings.
- Scroll down to the "Vacation responder" section.
- Select Vacation responder on.
- Fill in the date range, subject, and message.
If you have a Gmail signature, it will be shown at the bottom of your vacation response.
- Under your message, check the box if you only want your contacts or people in SSE Riga to see your vacation reply.
- At the bottom of the page, click Save Changes.
- While the vacation responder is enabled, you'll see a banner on top of any Gmail page, displaying the subject of your vacation response.
- To stop Gmail from automatically sending the response, click End now within the banner.
- If you'd like to edit the response, click Vacation Settings.
When your vacation reply is sent
Your vacation reply starts at 0:00 on the start date and ends at 23:59 on the end date, unless you end it earlier.
In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
- If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
- Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.
- If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.
Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won't get your vacation response.